29.Which documents must be presented by you?

For the formation of all necessary reports and their auditing, the company must provide in the end of each financial year all the documents that can explain the profile and the transactions of the company during the year. These are:

*All the received and spend funds by the company

*All the sales and purchases of the company

*All the information about the assets and the liabilities of the company

The documents which confirm and explain the transactions of the company are:

* Monthly bank statements for company's bank accounts.

* Bank payment confirmations

*Copies of invoices issued . If an invoice is issued for several transactions it is considered as one payment.

*Copies of payment receipts. If some of company's expenses were paid by cash, the receipts will be considered as expenses payment confirmation and they must be taken in calculations for the formation of the reports.

* Documents confirming expenses and payments of the company

* Copies of all invoices received. There are no penalties for unpaid invoices by the company, unless they are considered part of an agreement or contract between the company and another party.

* Copies of all the agreements and contracts of the company with the related invoices.

* Copies of all employment contracts

* other related documents

* Sales and warehouse  register

Abovementioned documentation is essential for the formation of accounting reports and balance sheet. For this reason all the entries must be done in a logical order.

All the documents that confirm expenses can help to reduce the tax on profits. Failure to present such documents will lead to high tax payments.

Abovementioned documents must be presented to our administrators the same time when the instructions for bank transfers are send. In that case that the documents were not send within a week time, our administrator will have to check the payment and call to the company in order to receive all  the necessary documents, and this will increase company's expenses. As the accounts of the company must be up to date all the time, our administrators will have to contact you in case that there are delays with the document presentation. Minimum  cost per call is 5 CYP. To avoid high quarterly charges, we recommend to present all the documents in time.

After receiving  these documents PPB INC LTD can proceed with the formation of all necessary reports for the company.

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